We need a constant supply of new peer reviewers. If you would like to volunteer, please register at our electronic submission system at https://www.journalagent.com/alrj. This process will automatically add your name, contact details. Do let us know once you have registered with an e-mail to http://www.jelcsjournal.com. Before registering, all interested reviewers must meet the following requirements and should acknowledge the following responsibilities.
Requirements for Reviewers
- All interested reviewers must meet the requirements depicted below for the Applied Linguistics Research Journal.
- The interested reviewer must both have a valid degree in Applied Linguistics and a Specialty diploma, or a Ph.D. in research related areas such as Applied Linguistics.
- The interested reviewer must be academically affiliated with a university.
- The interested reviewer must have at least 1 original research publication listed on his or her CV. All articles pending a final decision must be included.
- The reviewer is expected to review 1 to 4 at least reviews per calendar year.
- The reviewer is invited to review a manuscript by an invitation e-mail which includes the proposed review duration (2 or 3 weeks) and their log-in information for the electronic submission system.
- Reviewer has to log-in to the electronic submission system in 5 days after he or she received the e-mail and must inform the editorial board if they will review the manuscript or not by selecting one of the two options in the system (“I Accept” or “I Decline”). Reviewer duties are no longer valid after 5 days since we assume that you are unavailable to respond to this request.
- The reviewer must complete the assigned review within the proposed review duration provided in the invitation e-mail (2 or 3 weeks according to the type of manuscript).
- There are occasions where a reviewer may be unable to complete his/her review within the allotted time due to unforeseen circumstances. In this case, please contact the editor immediately so that arrangements can be made for the review to be completed in a timely fashion.
What should be checked while reviewing a manuscript?
- Scientific reliability
- Valuable contribution to the science
- Adding new aspects to the existed field of study
- Ethical aspects
- Structure of the article submitted and its relevance to authors’ guidelines
- References provided to substantiate the content
- Grammar, punctuation and spelling
- Scientific misconduct
Code of Conduct
The journal follows the COPE Ethical Guidelines for peer reviewers. https://publicationethics.org/files/u7140/Peer%20review%20guidelines.pdf
The major principles of peer review by COPE are restated in the following.
Peer reviewers should:
- only agree to review manuscripts for which they have the subject expertise required to carry out a proper assessment and which they can assess in a timely manner
- respect the confidentiality of peer review and not reveal any details of a manuscript or its review, during or after the peer-review process, beyond those that are released by the journal
- not use information obtained during the peer-review process for their own or any other person’s or organization’s advantage, or to disadvantage or discredit others
- declare all potential conflicting interests, seeking advice from the journal if they are unsure whether something constitutes a relevant interest
- not allow their reviews to be influenced by the origins of a manuscript, by the nationality, religious or political beliefs, gender or other characteristics of the authors, or by commercial considerations
- be objective and constructive in their reviews, refraining from being hostile or inflammatory and from making libelous or derogatory personal comments
- acknowledge that peer review is largely a reciprocal endeavor and undertake to carry out their fair share of reviewing and in a timely manner
- provide journals with personal and professional information that is accurate and a true representation of their expertise
- recognize that impersonation of another individual during the review process is considered serious misconduct
Expectations during the peer-review process
On being approached to review Peer reviewers should:
- respond in a reasonable time-frame, especially if they cannot do the review, and without intentional delay.
- declare if they do not have the subject expertise required to carry out the review or if they are able to assess only part of the manuscript, outlining clearly the areas for which they have the relevant expertise.
- only agree to review a manuscript if they are fairly confident they can return a review within the proposed or mutually agreed time-frame, informing the journal promptly if they require an extension.
- declare any potentially conflicting or competing interests (which may, for example, be personal, financial, intellectual, professional, political, or religious), seeking advice from the journal if they are unsure whether something constitutes a relevant interest.
- follow journals’ policies on situations they consider to represent a conflict to reviewing. If no guidance is provided, they should inform the journal if they work at the same institution as any of the authors (or will be joining that institution or are applying for a job there); they are or have been recent (e.g. within the past 3 years) mentors, mentees, close collaborators or joint grant holders; they have a close personal relationship with any of the authors.
- review afresh any manuscript they have previously reviewed for another journal as it may have changed between the two submissions and the journals’ criteria for evaluation and acceptance may be different.
- ensure suggestions for alternative reviewers are based on suitability and not influenced by personal considerations or made with the intention of the manuscript receiving a specific outcome (either positive or negative).
- not agree to review a manuscript just to gain sight of it with no intention of submitting a review.
- decline to review if they feel unable to provide a fair and unbiased review.
- decline to review if they have been involved with any of the work in the manuscript or its reporting.
- decline to review if asked to review a manuscript that is very similar to one they have in preparation or under consideration at another journal.
- decline to review if they have issues with the peer-review model used by a journal (e.g. it uses open review and releases the reviewers’ names to the authors) that would either affect their review or cause it to be invalidated because of their inability to comply with the journal’s review policies.
Peer reviewers should:
- notify the journal immediately and seek advice if they discover either a conflicting interest that wasn’t apparent when they agreed to the review or anything that might prevent them providing a fair and unbiased review.
- refrain from looking at the manuscript and associated material while awaiting instructions from a journal on issues that might cause the request to review to be rescinded.
- read the manuscript, ancillary material (e.g. reviewer instructions, required ethics and policy statements, supplemental data files), and journal instructions thoroughly, getting back to the journal if anything is not clear, and requesting any missing or incomplete items they need to carry out a full review.
- notify the journal as soon as possible if they find they do not have the expertise to assess all aspects of the manuscript; they shouldn’t wait until submitting their review as this will unduly delay the review process.
- not involve anyone else in the review of a manuscript, including junior researchers they are mentoring, without first obtaining permission from the journal; the names of any individuals who have helped them with the review should be included with the returned review so that they are associated with the manuscript in the journal’s records and can also receive due credit for their efforts.
- keep all manuscript and review details confidential.
- contact the journal if circumstances arise that will prevent them from submitting a timely review, providing an accurate estimate of the time they will need to do a review if still asked to do so.
- in the case of double-blind review, if they suspect the identity of the author(s) notify the journal if this knowledge raises any potential conflict of interest.
- notify the journal immediately if they come across any irregularities, have concerns about ethical aspects of the work, are aware of substantial similarity between the manuscript and a concurrent submission to another journal or a published article, or suspect that misconduct may have occurred during either the research or the writing and submission of the manuscript; reviewers should, however, keep their concerns confidential and not personally investigate further unless the journal asks for further information or advice.
- not intentionally prolong the review process, either by delaying the submission of their review or by requesting unnecessary additional information from the journal or author.
- ensure their review is based on the merits of the work and not influenced, either positively or negatively, by any personal, financial, or other conflicting considerations or by intellectual biases.
- not contact the authors directly without the permission of the journal.
When preparing the report
Peer reviewers should:
- bear in mind that the editor is looking to them for subject knowledge, good judgment, and an honest and fair assessment of the strengths and weaknesses of the work and the manuscript.
- make clear at the start of their review if they have been asked to address only specific parts or aspects of a manuscript and indicate which these are.
- follow journals’ instructions on the specific feedback that is required of them and, unless there are good reasons not to, the way this should be organized.
- be objective and constructive in their reviews and provide feedback that will help the authors to improve their manuscript.
- not make derogatory personal comments or unfounded accusations.
- be specific in their criticisms, and provide evidence with appropriate references to substantiate general statements such as, ‘this work has been done before, to help editors in their evaluation and decision and in fairness to the authors.
- remember it is the authors’ paper and not attempt to rewrite it to their own preferred style if it is basically sound and clear; suggestions for changes that improve clarity are, however, important.
- be aware of the sensitivities surrounding language issues that are due to the authors writing in a language that is not their own, and phrase the feedback appropriately and with due respect.
- make clear which suggested additional investigations are essential to support claims made in the manuscript under consideration and which will just strengthen or extend the work.
- not prepare their report in such a way or include comments that suggest the review has been done by another person.
- not prepare their report in a way that reflects badly or unfairly on another person.
- not make unfair negative comments or include unjustified criticisms of any competitors’ work that is mentioned in the manuscript.
- ensure their comments and recommendations for the editor are consistent with their report for the authors; most feedback should be put in the report for the authors.
- confidential comments to the editor should not be a place for denigration or false accusation, done in the knowledge that the authors will not see these comments.
- not suggest that authors include citations to the reviewer’s (or their associates’) work merely to increase the reviewer’s (or their associates’) citation count or to enhance the visibility of their or their associates’ work; suggestions must be based on valid academic or technological reasons.
- determine whether the journal allows them to sign their reviews and, if it does, decide as they feel comfortable doing.
- if they are the editor handling a manuscript and decide themselves to provide a review of that manuscript, do this transparently and not under the guise of an anonymous review if the journal operates blind review; providing a review for a manuscript being handled by another editor at the journal can be treated as any other review.
Expectations in post review
Peer reviewers should:
- continue to keep details of the manuscript and its review confidential.
- respond promptly if contacted by a journal about matters related to their review of a manuscript and provide the information required.
- contact the journal if anything relevant comes to light after they have submitted their review that might affect their original feedback and recommendations.
- read the reviews from the other reviewers, if these are provided by the journal, to improve their own understanding of the topic or the decision reached.
- try to accommodate requests from journals to review revisions or resubmissions of manuscripts they have reviewed.
All of the journal’s content, apart from any editorial material that is clearly marked as such, is subjected to peer review. Peer review is defined as obtaining advice on individual manuscripts from reviewers expert in the field who are not part of the journal’s editorial staff.
If you are invited to review a manuscript, please consider the following:
- Reviewing manuscript critically but constructively and preparing detailed comments about the manuscript to help authors improve their work
- Reviewing multiple versions of a manuscript as necessary
- Providing all required information within established deadlines
- Making recommendations to the editor regarding the suitability of the manuscript for publication in the journal
- Declaring to the editor any potential conflicts of interest with respect to the authors or the content of a manuscript they are asked to review
- Reporting possible research misconducts
- Suggesting alternative reviewers in case they cannot review the manuscript for any reasons
- Treating the manuscript as a confidential document
- Not making any use of the work described in the manuscript
- Not communicating directly with authors, if somehow they identify the authors
- Not identifying themselves to authors
- Not passing on the assigned manuscript to another reviewer
- Ensuring that the manuscript is of high quality and original work
- Informing the editor if he/she finds the assigned manuscript is under consideration in any other publication to his/her knowledge
- Writing a review report in English only